To learn more about the New Payroll Tax in Washington State check out our previous post.
To start the process of applying for an exemption from the Washington Long-Term Care payroll tax (WA Cares), you will need an account with SecureAccess Washington (SAW). If you do not currently have an account, you will be asked to create a username and password for the site. You can get started here: https://secureaccess.wa.gov/
Note: Before creating an account, be sure to double check if you already have one as many Washingtonians use this site to also apply for fishing licenses, paid family and medical leave, professional licenses, and more.
1. After creating an account, you will be directed to this page. Select “Add a New Service.”
2. From here, you will select the option for “I would like to browse a list of services by agency.”
3. Scroll down and select “Employment Security Department.”
4. Select Paid Family and Medical Leave (PFML) by clicking “Apply.”
4.5 If you are already registered for PFML, please skip to step 7.5.
5. By selecting the Paid Family and Medical Leave (PFML) option, this service is added to your SecureAccess account. From here, you can begin the process of applying for the Long-Term Care exemption. Click “Access Now.”
6. Click “Continue.”
7. From here, scroll down until you see “WA Cares Exemption” and click “Create an Account.”
7.5 If you have already registered for PFML in the past (see Step 4.5 above), you’ll need to complete a workaround to find the WA Cares Exemption application.
First, access the PFML service where you applied for benefits in the past. Look to the top right corner of the page and click “Add/Switch Account.”
Then click “Create a New Account” under your name. Now proceed to step 7.
8. If you have not previously applied for PFML, you will be prompted to enter your personal information: Name, Social Security number, address, and phone number. Once this is done, you will select the link: “Apply for an Exemption.”
If you have applied for PFML before, you will need to review your personal information and make any necessary changes.
9. Complete the Attestation form. Input your age and check all of the boxes if you have signed up for an eligible private Long-Term Care Insurance policy or qualifying alternative.
10. You will be required to upload proof of identify, such as a photo of your driver’s license or passport.
11. You will see a screen that confirms your exemption application.
All opinions expressed in this article are for general informational purposes and constitute the judgment of the author(s) as of the date of the report. These opinions are subject to change without notice and are not intended to provide specific advice or recommendations for any individual or on any specific security. The material has been gathered from sources believed to be reliable, however Merriman cannot guarantee the accuracy or completeness of such information, and certain information presented here may have been condensed or summarized from its original source. Merriman does not provide tax or legal or accounting advice, and nothing contained in these materials should be taken as such.
Do you work at Amazon, Microsoft, Facebook, F5 Networks, or any of the other large tech employers in Washington State? Do you earn over $300,000 a year? If so, read this!
Washington State passed a new tax on employees to fund the first public-operated, long-term care (LTC) insurance program. Effective January 1, 2022, Washingtonians who are W-2 employees will be subject to a 0.58% payroll tax on all compensation. Said differently: You will pay $580 of additional tax per every $100,000 of compensation with no income cap.
Good news: You can opt-out and become exempt from this tax and program by having your own individual long-term care insurance policy in place before the deadline. Apart from the annual savings, the benefits of an individual policy are far superior to those offered through the state’s LTC insurance program.
Q&A on Washington’s Long-Term Care Trust Act:
What is long-term care? What is long-term care insurance?
Long-term care includes services designed to meet a person’s health or personal needs as they age and need additional help completing their daily activities. This care is provided through three stages: independent living, assisted living, and skilled nursing.
Long-term care insurance provides the means to cover part or all of the costs for such services. This insurance coverage is essential for couples and individuals who do not have the personal financial resources to cover these costs.
Why is Washington state adding this program now?
Washington, like most states, has an aging population. Each year, more and more people over the age of 65 will need some sort of support service. By putting this program in place now, Washington hopes to mitigate part of this problem.
What benefits does this program provide?
Individuals can receive up to $100 per day to cover long-term care costs, with a maximum lifetime benefit of $36,500. This equates to a year’s worth of coverage for long-term care expenses at $100 per day.
Benefits are not available outside of Washington State.
Benefits only cover the employee who is contributing through payroll, not their spouse or dependents.
Who is subject to this new tax?
Starting January 1, 2022, all W-2 employees will be subject to this new payroll tax (unless you opt-out in time). This tax will be paid by employees through mandatory employer paycheck withholdings.
Self-employed individuals, such as independent contractors, sole proprietors, partners, and joint venturers, are not subject to this tax. They can, however, choose to opt-in to the program (similar to Washington’s paid family and medical leave program).
What do you mean by all employee compensation is subject to this tax?
This includes your salary, bonuses, and company stock (such as restricted stock units [RSUs]) with no income cap.
For example: An Amazon employee with an annual compensation of $450,000 ($160,000 salary plus $290,000 vesting RSUs) would pay an additional $2,610 in payroll taxes.
How can I opt-out and be exempt from this new payroll tax?
You can opt-out permanently if you have your own long-term care insurance policy in place before November 1 that provides equal or better benefits. You must then submit an attestation that you purchased this policy to Washington State’s Employment Security Department between October 1, 2021, and December 31, 2022.
Note: Individuals can also be exempt from this program if they have a qualified life insurance policy or annuity that includes supplemental coverage for long-term care expenses.
What are the differences in benefits if I get my own LTC insurance policy?
The benefits provided by an individual policy can be substantially greater and more comprehensive than those offered by the state’s program. One common difference is that individual LTC insurance policies provide coverage for two or more years. You can also purchase a shared policy with your spouse where you get a joint benefit and receive discounts on the premium.
Should I get my own LTC insurance policy?
We recommend exploring alternatives for any of the following reasons:
High income earners: This means anyone who earns $300,000 or more in annual employee compensation. Most will be able to find a much better LTC insurance alternative for far less than $1,740 a year ($300,000 * 0.58% payroll tax). This is especially the case for households with two high incomes (i.e., $400,000 or more in joint employee compensation) that can purchase a shared policy to receive discounts on their insurance premiums.
Plan to move outside of Washington State in retirement: You can only collect these benefits if you receive care in Washington State. Those who plan to move away will not receive any benefits and would receive far greater value by buying their own policy that can be used for LTC expenses in any state they choose to live in retirement.
Plan to retire in the next few years: To be eligible, you must have paid into the system either (1) for 3 years within the past 6 years, or (2) for a total of 10 years, with at least 5 of those years paid without interruption. As such, you will not receive any benefits if you do not meet these requirements before leaving employment.
Please contact us if you have questions about how Washington’s Long-Term Care Trust Act might impact your financial situation.
Disclosure: The material is presented solely for information purposes and has been gathered from sources believed to be reliable, however Merriman cannot guarantee the accuracy or completeness of such information, and certain information presented here may have been condensed or summarized from its original source. Merriman does not provide tax, legal or accounting advice, and nothing contained in these materials should be relied upon as such. Nothing in this presentation in intended to serve as personalized investment, tax, or insurance advice, as such advice depends on your individual facts and circumstances. Advisory services are only offered to clients or prospective clients where Merriman and its representatives are properly licensed or exempt from licensure. No advice may be rendered by Merriman unless a client service agreement is in place.
Starting Monday, January 11 through Friday, January 29, eligible City of Tacoma employees have an opportunity to buy affordable additional long-term disability insurance coverage through the City. While this benefit may not sound too exciting, it represents essential insurance coverage that can protect your income in the unfortunate event that you become disabled.
City of Tacoma employees should sign-up and take advantage of this benefit.
Who am I? My name is Geoff, and I am a financial planner with Puget Sound-based Merriman Wealth Management, LLC. I got excited after seeing the special benefits notice my wife received as a City of Tacoma employee. I do not work for the City or the vendor, and I do not receive any personal benefit from you enrolling in this extra disability coverage. I am just passionate about helping families make the best financial decisions possible and wanted to provide additional information on a topic that can seem overly complicated or may often be overlooked.
The FAQ below illustrates just how important this additional long-term disability coverage is, whether or not you have dependents:
What is disability insurance?
This type of insurance is used to protect your income and financial livelihood in the event of an untimely illness or injury.
There are two types of disability insurance: short-term and long-term. Long-term disability coverage is the most valuable because it replaces a portion of your income starting 90 days after your disability until recovery or age 65, whichever is sooner.
Don’t I already have long-term disability coverage through the City of Tacoma?
You do. However, for most employees this basic employer-paid benefit only protects 60% of the first $1,500 in monthly pre-disability earnings. This means that if you earn $6,250 a month or $75,000 a year, you will only receive $900 a month in benefits. Will $900 a month cover your bills?
How much extra income protection will this additional benefit provide me?
Up to $4,100 of extra income per month of pre-disability earnings. Combined with the basic employer-provided benefit described above, you could receive up to $5,000 of income replacement (i.e., a total of 60% of $8,333 pre-disability earnings). The employee from question two above, earning $6,250 a month or $75,000 a year, would receive $3,750 a month in benefits, which would go much farther toward being able to cover bills.
Note:Employees earning $100,000 or more would receive the maximum benefit of $5,000 a month.
What is the difference between the 90-day and 180-day waiting period options?
This waiting period, otherwise called the elimination period, is how long you have to wait to start receiving long-term disability payments from the insurance carrier. Premiums are naturally higher for the 90-day waiting period option as you will start receiving benefits earlier. The difference in premium for choosing the 90-day waiting period over the 180-day waiting period is offset by starting to receive income 3 months earlier.
How much does this benefit cost and how is it paid?
The benefit costs 0.303% of pre-disability earnings up to the pre-disability earnings cap for the 90-day waiting period option. This means the employee earning $75,000 would pay an extra $18.94 per month or $227.28 a year (i.e., 0.303% X $6,250 pre-disability earnings). Employees earning $100,000 or more a year would pay an extra $25.25 per month or $303 a year. This extra benefit far outweighs the additional premium cost.
Note: This premium cost would be deducted via payroll as a post-tax cost.
What happens if I stop working at the City of Tacoma?
Generally, you cannot keep group disability benefits like this one offered through the City of Tacoma if you leave (i.e., not portable).
If I do become disabled, how does the benefit work? How long would the benefit last?
In the unfortunate event of an illness or injury that qualifies for disability insurance benefits, you would file a claim with the disability insurance carrier that includes medical evidence of your disability. If approved, you would start receiving the above-described benefits after the waiting period until recovering from the disability or age 65, whichever comes first.
Would the benefits received from this extra policy be taxable?
Because the premium is paid post-tax rather than pre-tax where you receive a tax deduction for the premium cost, the disability payment you would receive would be tax-free. SAID AGAIN: All of the income received from this extra long-term disability coverage would not be subject to taxation. The tax-free nature of the payments further helps replace your pre-disability income (as your pre-disability income is gross income or otherwise subject to taxes).
Note: Income received from the employer-paid basic long-term disability coverage (i.e., 60% of the first $1,500 in monthly pre-disability income) would be subject to taxation. This is because your employer pays the premiums for this benefit.
What if I earn more than $100,000 a year? Do I need additional income protection beyond this extra benefit offered by the City?
Maybe. Start by asking these questions:
Does my contribution to covering household expenses exceed $5,000 a month?
Do I expect these expenses above $5,000 a month to continue for at least another year?
Do I expect my income and expenses to increase in the future?
If you answered YES to these questions (and be conservative on this), then it makes sense to consider buying an additional individual disability policy outside of your City benefits. This is especially important for households with a single earner.
An advisor can get quotes through an insurance broker to help you make an informed decision. It is also important to evaluate this decision through the lens of your overall financial plan, taking into account all of your goals and resources.
If you have questions about how much disability insurance coverage you need to protect your income or any other financial planning topics, like whether you are on track to achieve your financial goals, feel free to contact me directly at firstname.lastname@example.org.
Disclosure: The opinions expressed in this article are for general informational purposes only and are not intended to provide specific advice or recommendations for any individual or on any specific security. The material is presented solely for information purposes and has been gathered from sources believed to be reliable, however Merriman cannot guarantee the accuracy or completeness of such information, and certain information presented here may have been condensed or summarized from its original source. Merriman does not provide tax or legal advice, and nothing contained in these materials should be taken as such. To determine which investments may be appropriate for you, consult your financial advisor prior to investing. As always please remember investing involves risk and possible loss of principal capital; past performance is no guarantee of future performance. Advisory services are only offered to clients or prospective clients where Merriman and its representatives are properly licensed or exempt from licensure. No advice may be rendered by Merriman Wealth Management unless a client service agreement is in place.
What could be the cost of ignorance? For some mistakes it could be a couple of dollars; for others, it could run into hundreds or thousands of dollars every year. Not paying attention to your enrollment benefits falls under the latter.
Recent research indicates that more than half of employees spend 30 minutes or less reviewing their enrollment benefits and 93% of people make the same enrollment selection without evaluating their options. While it may be easy to re-enroll in the same options every year, I recommend grabbing a cup of coffee or a glass of wine and setting aside a couple of hours to consider your options thoroughly. With the open enrollment deadline approaching soon for many, consider this essential advice to help you take full advantage of your employer benefits.
Medical, Dental & Vision
Many employers offer different medical plans to choose from. With insurance premiums, deductibles, and out-of-pocket costs on the rise, it’s crucial to evaluate your choices every year and make sure your plan still makes sense for you. If your spouse has coverage that will cover you or your dependents, don’t forget to compare these options with your employer’s plans as well.
It’s common for risk-averse people to choose a plan with a higher monthly premium in order to have a lower deductible and out-of-pocket maximum, but this isn’t always wise. If you are young or in good health, selecting a high-deductible plan and bolstering your emergency cash reserve by at least the amount of your annual deductible can save you money in the long term. This is especially true if you have the ability to contribute to a Health Savings Account (HSA) in combination with the high-deductible plan. All contributions to HSAs are pre-tax and all withdrawals used for eligible medical, dental and vision expenses are tax-free. For people in high income tax brackets this can be a significant savings. If you don’t end up needing the funds for medical expenses you can invest them to grow tax-deferred until needed, which can be a considerable help in retirement.
Flexible Spending Arrangements (FSAs) are another common benefit option that can provide tax savings. Similar to HSA plans, contributions are made pre-tax and withdrawals for eligible healthcare expenses are tax-free. Be sure to check the fine print on these plans, because contributions not used during the calendar year are often forfeited! It’s important to consider your expected medical expenses carefully before enrolling. Some FSA plans can also be used for dependent care expenses, which is a fantastic benefit given that daycare costs are not only expensive, but generally consistent and predictable making the “use it or lose it” feature of FSA plans less daunting.
We generally have fewer choices with our dental and vision plans, but make sure you consider enrolling since the cost of annual coverage is often significantly less than one filling or pair of glasses. If you do have plan choices, compare the copays in addition to the monthly premiums.
With all plan options pay attention to “out-of-network” restrictions and check to see if your favorite doctor is considered “in network” if you are unwilling to make a switch.
At the very least, you want to be sure you are enrolled in your company retirement plan and contributing enough to receive the full benefit of any employer contributions. This is free money, so don’t leave it on the table! If you really want to take advantage of your retirement benefits, it’s best to take a careful look at all of the options, evaluate whether you are contributing enough to provide for your future retirement, and analyze your investment allocation at least once a year. Many people find this process overwhelming, but this is an area where a financial planner can prove their worth, so don’t hesitate to ask for help. Even savvy investors can miss out on significant benefits by overlooking options in their retirement plan such as mega back-door Roth contributions or discounts in an employer stock plan.
Many employers automatically provide a certain amount of life insurance for you, generally a multiple of your salary. For a lot of people this is not enough coverage, but you often have the ability to purchase additional coverage through your employer’s group plan. This insurance is generally less expensive and can make sense for a portion of your insurance needs, particularly for people whose health may preclude them from qualifying for an individual policy. However, it’s important to keep in mind that the premium will likely increase every year as you age and the policy often terminates when you leave the company. It’s therefore important to consider whether you should obtain additional outside coverage, either because you have a long-term need or to lock in a rate while you are young and healthy.
People often protect their loved ones with life insurance, but fail to plan for a disability which is statistically much more likely to occur. Make sure to enroll for both short-term and long-term disability coverage.
As part of your annual benefits evaluation process it’s always a good idea to double-check that your beneficiaries and dependents are correct and up to date.
If you’re working with a financial planner, make sure to bring them your enrollment packet and get their advice before you finalize your enrollment. It’s surprising how many people don’t truly understand or take full advantage of their employer-sponsored benefits, and your financial planner can’t give you proper advice without knowing everything you have access to.
The Bottom Line:
Benefits enrollment might appear to be a trivial task, but it could have substantial financial implications if done incorrectly. Be smart about your choices and do the necessary homework to maximize your benefits.
Let me play out a scenario for you. You’re a 34-year-old registered nurse, working long hours helping patients in a local hospital. You go home to your husband and two kids, cook dinner, give baths, and play hide and seek. One morning you step wrong getting out of bed. Your foot is throbbing, but you get to work on time. (more…)
For most people, a successful retirement means finding a way to ensure their money outlasts them. Achieving this goal is usually done by saving enough money and then creating a practical and sustainable budget. Unexpected and unplanned costs can jeopardize this, so it’s important to have the right insurance to provide protection against the unknown. One type that’s changed in recent years is long-term care insurance (LTCi). There are different LTCi options available today, and it can seem overwhelming when trying to find the right fit. This article introduces the different types of LTCi. (more…)